The board of management must approve all lettings of the school premises. A separate record of all lettings must be maintained.
The board of management determines the circumstances in which use may be made for community purposes of the school buildings or grounds. The board of management should prepare regulations and conditions governing the terms on which school facilities may be used
The use of the school premises by outside bodies considerably increases the exposure to claims for compensation over and above those arising from the use of the premises as a school. The trustees/ patrons must agree to the procedures for the use of the school premises.
The board of management should establish an appropriate system of control and maintain a separate record of all lettings.
The board of management determines the circumstances in which use may be made for community purposes of the school buildings or grounds. The board of management should prepare regulations and conditions governing the terms on which school facilities may be used.
The following is a useful checklist when considering Insurance cover:
- Has the insurance policy been inspected by the school authorities and a copy retained by the school?
- Has an insurance policy been affected by the 3rd party indemnifying the school and the trustees against any claim arising out of the third party’s presence on school property?
- As a condition of third-party use of school premises, has the third party notified the school of any change, if any, in cover in its insurance policy?
- As a condition of third-party use of school premises, has the school been authorised to write to the insurance company requesting to be notified of any change in the policy, as it affects the indemnity?
- Has the third party been informed that if the policy should cease, the permission to use the school facility shall be withdrawn immediately, and that the school must be notified immediately of cessation of insurance cover?
Further Guidance