The board of management must approve all lettings of the school premises. A separate record of all lettings must be maintained.
The board of management determines the circumstances in which use may be made for community purposes of the school buildings or grounds. The board of management should prepare regulations and conditions governing the terms on which school facilities may be used.
The use of the school premises by outside bodies considerably increases the exposure to claims for compensation over and above those arising from the use of the premises as a school.
The trustees/patrons must agree the procedures for the use of the school premises.
The external body must provide proof of insurance cover. (By agreement with the board of management the school’s insurers may supply cover to the organisers on payment of an additional fee).
At the board’s discretion, all additional costs such as heating, lighting, security, and rental costs should be covered by the organisers. Payments made to the school each year in respect of general overhead costs incurred by the lettings must be identified.
- The income from the letting/hire of school premises must be posted to nominal code 3350 Hire of Facilities Income
- Any expenses incurred in the letting/hire of school premises must be posted to;
- Caretaker – 5010 Caretaker wages expenses
- Any other expenses – 5552 Other rental costs expense
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