Yes, but these must not exceed current Civil Service Mileage and Subsistence rates, these are the maximum rates which may be paid without incurring a tax liability. The board of management is free to set travel rates at any rate equal to or below these levels: See latest guideline: P22 2025/2026 – Travel & Subsistence Expenses
The board of management has discretion on whether or not travel and subsistence expenses are paid to board of management members and school personnel. If the board of management agree travel and subsistence expenses may be paid for necessary travel required to carry out school business, the following must be agreed
- The board of management must determine who may qualify for payment of travel and subsistence expenses
- The board of management must determine the types and categories of school business for which expenses may be paid.
Yes. Teachers, Principals and secretaries who are paid by the Department of Education and Youth are considered employees of the school and ERR rules apply.
From January 2025, travel and subsistence expenses paid to board of management members serving in a voluntary capacity are no longer required to be reported under ERR.
Civil Service Travel Rates effective 1st September 2022
| Motor Travel Rates per Kilometre | ||||
| Bands | Distance | Engine Capacity up to 1200cc | Engine Capacity
1201cc to 1500cc |
Engine Capacity
1501cc and over |
| Band 1 | 0 – 1,500 km | 41.80 cent | 43.40 cent | 51.82 cent |
| Band 2 | 1,501 – 5,500km | 72.64 cent | 79.18 cent | 90.63 cent |
| Band 3 | 5,501 – 25,000km | 31.78 cent | 31.79 cent | 39.22 cent |
| Band 4 | 25,001 km and over | 20.56 cent | 23.85 cent | 25.87 cent |
The Electric Vehicle (EV) rate is set at the same rate as that applying to vehicles in the middle category of 1,201 to 1,500cc.
Hybrid vehicles will continue to be recouped at the equivalent Internal
Combustion Engine (ICE) rates and should not be claimed in the EV category.
| Reduced Motor Travel Rates per Kilometre | ||
| Engine Capacity up to 1200cc | Engine Capacity 1201cc to 1500cc | Engine Capacity 1501cc and over |
| 21.23 cent | 23.80 cent | 25.96 cent |
Reduced mileage rates are payable for journeys associated with an individual’s job but not solely related to the performance of those duties.
Examples include:
- attendance at confirmed promotion competitions
- attendance at approved courses of education
- attendance at courses or conferences
No, as school paid the expense directly it is not reportable under ERR rules.
Yes, as the money was paid to the individual it is reportable under ERR rules.
Yes. Once the total amount gifted to a staff member in the calendar year does not exceed 5 non cash rewards and a combined value of €1,500 it may be paid tax free, but ERR rules apply.
7 years (six years after the tax year to which the records refer)